Company description

Cargolux is currently one of the 20 largest companies of the Grand-Duchy of Luxembourg, both in terms of turnover and staff numbers. As one of the major employers of the country it is Cargolux’ permanent concern to operate responsibly, both by controlling its impact on the environment and surrounding communities, and by contributing to the community life of its home base. With close to 1400 people representing more than 40 nationalities, Cargolux can truly be described as a multinational, multicultural and multilingual workplace. Our employees are a unique mix of senior Cargo-experts and young employees, who want to work their way up and who are keen to learn and to become experts. All are very customer focused, strive for excellence and must be able to learn fast …

More about Cargolux Airlines Int'L

Task Responsibilities:

Minute-Taking & Meeting Support
- Prepare agendas, attend Board and Committee meetings, and take accurate and comprehensive minutes.
- Ensure timely distribution and archiving of minutes and meeting documentation.
- Maintain a high level of confidentiality and discretion in handling sensitive corporate matters.
Corporate Governance
- Support the Board of Directors and senior management in ensuring compliance with corporate governance standards and internal policies.
- Monitor and advise on regulatory changes affecting the company’s governance framework.
Statutory Compliance
- Maintain statutory registers and ensure timely filings with relevant authorities (e.g., RCS, CSSF, EASA).
- Coordinate the preparation and submission of annual reports, shareholder resolutions, and other legal documents.
Administrative and Legal Support
- Liaise with external legal advisors, notaries, and regulatory bodies.
- Assist in drafting and reviewing corporate documents, including shareholder agreements, powers of attorney, and internal policies.
Record Management
- Ensure proper documentation and archiving of corporate records in compliance with legal and internal requirements.

Essential Requirements For The Position:

Degree in Law or Business Administration
At least 5 years experience in a similar Company Secretary or Corporate Governance role, preferably in the aviation or transport sector.
Strong minute-taking skills with excellent written and verbal communication in English; fluency in French is an asset.
Solid understanding of Luxembourg corporate law and regulatory environment.
High attention to detail, organizational skills, and ability to manage multiple priorities.
Discretion, integrity, and professionalism in handling confidential information.
Proficiency in Microsoft Office Suite and document management systems.

Working Conditions:

A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection
Permanent Contract, Full time
Location: HQ, Luxembourg (Sandweiler)
Travel required: Occasional travel